Procurement
Compare supplier quotes, detect price list changes, match POs against invoices, and evaluate vendor pricing.
Procurement tools check what suppliers charge you before you approve an order or pay an invoice. They read the quotes, price lists, purchase orders and invoices you already have, line them up and show where the numbers differ, so a buyer, office manager or accounts clerk can find a problem in minutes instead of ticking lines by hand.
The PO vs Invoice Checker matches each invoice line to the purchase order by SKU or description. It flags a quantity that differs, a unit price more than half a penny or cent out, order lines missing from the invoice and charges for items you never ordered. It also compares the delivery charge, tax rate, payment terms and PO reference. If you ordered 100 units at £2.50 and the invoice bills them at £2.60, you see a £0.10 unit variance and a £10.00 line variance.
Before you place an order, Supplier Quote Comparison puts 2 to 10 quotes into one table, with a row for each product and a column for each supplier. It names the cheapest supplier per item, the lowest total and the potential saving, and warns when a supplier has left products out. Supplier Price List Comparison sets an old price list against a new one and gives the percentage change on every product, flagging rises of 10% or more by default and listing new and discontinued lines. Purchase Order to Excel turns a PO in PDF, Word or photo form into a workbook with the PO number, supplier, buyer, dates and every ordered line.
All four tools work for UK and US businesses, in pounds or dollars, and accept PDF, Excel, CSV, Word, plain text and JPG or PNG photos. Excel and CSV exports from your purchasing or accounts system give the cleanest results because the columns are already labelled. Files are read on our server in memory and not stored, and the Excel or CSV downloads are built in your browser from the table on screen.
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PO vs Invoice Checker
Upload a purchase order and the supplier's invoice to see price variances, quantity differences, missing lines and items you never ordered.
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Supplier Quote Comparison
Upload 2 to 10 supplier quotes and see unit prices side by side, the cheapest supplier for each item, total costs, delivery charges and lead times.
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Supplier Price List Comparison
Compare an old and a new supplier price list to find price increases, decreases, new products and discontinued lines, with the percentage change for each.
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Purchase Order to Excel
Convert a purchase order PDF, photo or Word file into Excel or CSV, with the PO number, supplier, buyer, dates and every ordered line.
Common questions about procurement
How do I check a supplier invoice against a purchase order?
Match every invoice line to its purchase order line by product code or description, then compare the quantity, unit price and line total. The PO vs Invoice Checker does this for you and flags price or quantity differences, missing lines, items you never ordered, and any change to the delivery charge, tax rate or payment terms.
What is three-way matching in procurement?
Three-way matching compares the purchase order, the delivery note or goods received note, and the supplier's invoice before you pay. The PO vs Invoice Checker covers the order against the invoice. For the delivery side, convert the delivery note to a spreadsheet with the Operations & Billing tools and check the delivered quantities against both.
How do I compare supplier quotes side by side?
Put every quote into one table with a row per product and a column per supplier, then compare unit prices rather than totals. Supplier Quote Comparison builds that table from 2 to 10 quotes in any mix of PDF, Excel, CSV, Word, text or photo files. If three suppliers quote £4,850, £5,200 and £5,600, it shows a potential saving of £750.
How do I work out a supplier price increase as a percentage?
Take the old price away from the new price, divide by the old price and multiply by 100. A product that goes from £10.00 to £11.50 has risen by 15%. Supplier Price List Comparison does this for every line of two price lists and flags any rise at or above your chosen threshold, which starts at 10%.
Are my supplier documents kept after I upload them?
No. Files are uploaded to our server, read in memory and not saved once the result is returned. The Excel and CSV downloads are then created in your browser from the results on screen, so your supplier names, prices and order details are not kept on our side.